Record Storage | Record Management | Secure Shredding | Digital Storage
Indexing | Retention | Retrieval | Pickup & Delivery

Record Preservation & Management can provide you with a full range of digital record
management services from converting paper documents to electronic format to providing online access to your files.

With our web-based data management systems, you can search, select, view, print or email any document you want, anytime you want -- all at the click of a mouse.

You can also track the exact location, movement and status of your information, even generate reports and manage your account.

You control the information you need, when you need it, all via the Internet from your home or office computer. Here is how the process works:

Conversion

o We arrange for your hardcopy documents to be picked up and delivered to a secure facility.
o The documents are prepped (i.e., they are sorted, any staples, clasps or folders are removed, and torn documents are repaired).
o Documents are then individually scanned and converted to PDF format, with each digital image double-checked for clarity. As your documents finish scanning, our staff re-assembles them in
their original order, with staples, clasps, and folders in place.
o Next, the digital images are indexed (coded) and assigned keywords to facilitate searching.
Then your entire data repository is audited for accuracy, and any data entry errors corrected.
o Finally, your data is uploaded to our secure servers.

Document Management

Once your files are uploaded, you are basically ready to go.
o One of our representatives will help you install document management software on your computer and show you how to use it. It's quick and it's easy. The software applications we
work with have been chosen for both an advanced degree of technology and for their
user-friendly features.
o With this easy-to-use software, you are able to search, access, and view your complete digital archive.
o Using your password, protected log-in, and an elaborate choice of permissions that can be assigned to each document, you can then access your account, and:
Request specific documents, or search for groups of documents,

View, print, fax or email documents online,
Generate reports and printouts itemizing or summarizing the records in your digital archive, including history and traffic reports.

You now are in total control of the information you need, when you need it, 24/7, from anywhere there's Internet access.